FMI {Codes}: Code for Automation

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1️⃣ Start with the why – Why AI for your company?

Question What it tells you

What business outcomes do we want? (e.g., reduce churn, accelerate product‑launch
time, increase revenue per user) Sets measurable goals.

Where are we now? (current data quality, tech
stack, talent pool) Reveals gaps and enablers.

How will success look? (KPIs, ROI threshold, time‑to‑impact) Gives you a finish line to aim for.

> If the answer is „We need to understand why customers leave,“ that’s your problem statement.

–

2. Turn the Problem into a Clear Statement

A Structured Format

Element What to Include Example

What The specific issue you’re trying to solve. „Customers cancel subscriptions.“

Why Why it matters (impact). „Each cancellation costs $X and reduces projected revenue by Y%.“

Who Stakeholders affected or who will benefit from the solution. „Product team, finance, marketing.“

When Timing constraints or urgency. „Need insights within 2 weeks for upcoming launch.“

Example Problem Statement

> Problem: Customers cancel their subscriptions before completing the first payment cycle.

> Impact: Each cancellation costs approximately $120 in lost revenue and negatively affects churn metrics, threatening our Q3 growth targets.

> Stakeholders: Product managers, finance team, customer support.

> Urgency: We require actionable insights within the next
10 business days when to take dianabol after cycle inform retention strategies for the upcoming product release.

–

4. Using Problem Statements in a Project Charter

The Project Charter is a high‑level document that authorizes a project and provides its purpose, objectives, and stakeholders.

The problem statement feeds directly into this
charter:

Purpose / Need Statement

– Use the problem statement to articulate why the project
exists.

Objectives & Success Criteria

– Translate each element of the problem (what’s wrong,
who is affected) into specific, measurable objectives.

– Example: Reduce churn by 15% within six months or Improve processing time from
X hours to Y minutes.

Scope Definition

– Clarify boundaries based on what the problem statement identifies as impacted areas.

Stakeholder Identification

– Map affected parties (customers, internal teams) to stakeholders in the project
charter.

Risk & Assumption Management

– Use the problem statement’s context to surface potential risks
and assumptions early.

3. Practical Tips for Writing an Effective Problem Statement

|
| Tip | Why It Matters |

|–|––|–––––-|
| 1 | Start with a clear, concise description of the issue.
| Keeps focus on what truly matters. |
| 2 | Quantify the problem (e.g., „30% drop in sales over 6 months“).
| Provides evidence and urgency. |
| 3 | Identify affected stakeholders or segments. | Shows
impact scope and helps prioritize. |
| 4 | Clarify the current state vs. desired outcome.
| Sets the direction for solutions. |
| 5 | Keep it single-page or less than a paragraph. | Easier to communicate quickly.
|

–

Quick‑Reference Checklist

Step Action How to Check

1 Draft Problem Statement

Is the issue concise?

Do you have data backing it up?

2 Identify Stakeholders

List who is affected.

Check if all key groups are included.

3 Define Success Criteria

Set measurable outcomes.

Ensure they align with business goals.

4 Brainstorm Solutions

Generate diverse ideas.

Score them on feasibility and impact.

5 Create a Prototype

Develop a minimal viable version.

Gather user feedback.

This structured approach helps you tackle complex problems systematically,
ensuring that your solutions are both innovative and practical.

Good luck!

Sure! Here’s a refined version of the information with some formatting improvements for clarity:

–

1. Define Your Problem Statement

Goal: Identify what problem you’re solving.

Steps:

– List the problem(s) you’re looking at.
– Understand your role in a broader context.

Key Questions:

– „What is a x? …
– Rationale: „This is how we’ve most often (a). …

–

We have a … i..??

It looks like you’re trying to create a structured approach for defining and solving a problem.
Here’s a more refined version of your outline that includes all the necessary elements for clarity:

–

1. Problem Definition

a. Identify the Problem(s)

List the specific problems you want to address.

Use a clear, concise statement.

Example:

„How can we reduce customer churn by improving our support services?“

b. Rationale and Context

Explain why this problem matters.

Provide background information or context.

Example:

„Customer churn impacts revenue significantly. Our current support response time is 48 hours on average, leading to dissatisfaction.“

2. Objectives

Define clear, measurable objectives related to solving the problem.

Example:

Reduce customer churn by 15% within six months.

Decrease average support response time to under 12 hours.

3. Data Collection and Analysis

a. Identify Key Metrics

Determine which metrics are essential for tracking progress.

Example:

Churn rate, average support response time, Net Promoter Score (NPS).

b. Gather Data

Use tools like CRM systems, ticketing platforms, or customer surveys.

c. Analyze Trends and Patterns

Look for correlations between metrics to identify underlying causes.

4. Experimentation and Optimization

a. Design Experiments

Test changes such as new support workflows or automated responses.

Example:

A/B test different response templates to see which reduces churn.

b. Measure Impact

Compare before-and-after data to evaluate success.

c. Iterate Based on Results

Refine strategies and repeat experiments for continuous improvement.

5. Scale Successful Practices

a. Document Processes

Create guidelines and SOPs for the entire team.

b. Train Team Members

Ensure consistency by training staff on optimized procedures.

c. Monitor Key Metrics

Keep an eye on churn rates, response times, and customer satisfaction to sustain gains.

6. Continuous Feedback Loop

Collect Data – Regularly gather performance metrics.

Analyze Trends – Identify new pain points or areas for improvement.

Plan Enhancements – Set targets for next iteration of process optimization.

Implement and Measure – Apply changes and evaluate impact.

Quick Reference Checklist

Define baseline churn and performance metrics

Map existing workflows and identify bottlenecks

Prioritize high-impact improvements (e.g., response time, automation)

Implement changes with clear measurement criteria

Monitor results against goals (reduced churn, improved satisfaction)

Iterate: collect data → analyze → refine

Result: By continuously refining processes—reducing friction for users, automating routine tasks, and measuring impact—you’ll see a
measurable drop in churn, happier customers, and higher overall performance.
Start small, track results, then scale successful changes across
the organization.

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